Hi all
We appear to be having issues with payment for SPNHC 2025 registration. Please hold off on processing any registrations until we can resolve the issue. We apologize for any inconvenience caused and will send out a message to all when we have it resolved.
Thanks
Andy
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Andy Bentley
Ichthyology Collection Manager
University of Kansas
Biodiversity Institute
Dyche Hall
1345 Jayhawk Boulevard
Lawrence, KS, 66045-7561
USA
Tel: (785) 864-3863<tel:%28785%29%20864-3863>
Fax: (785) 864-5335<tel:%28785%29%20864-5335>
Email: abentley(a)ku.edu<mailto:abentley@ku.edu>
ORCID: https://orcid.org/0000-0002-3093-1258http://ichthyology.biodiversity.ku.edu<http://ichthyology.biodiversity.ku.edu/>
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________________________________
From: Bentley, Andrew Charles
Sent: Monday, February 24, 2025 1:34 PM
To: nhcoll-l(a)mailman.yale.edu <nhcoll-l(a)mailman.yale.edu>; tdwg(a)lists.tdwg.org <tdwg(a)lists.tdwg.org>; IDIGBIO-L(a)LISTS.UFL.EDU <IDIGBIO-L(a)LISTS.UFL.EDU>
Subject: SPNHC 2025 registration now open
SPNHC 2025 Annual Meeting
Sustainable Futures: Challenges and Opportunities for Modern Collections
Registration now open<https://register.oxfordabstracts.com/event/74160?preview=false>
In-person and virtual participation
SPNHC 2025 will be a hybrid conference with in-person and virtual registration options. All participants, including presenters, must register.
In-person registration includes: the Icebreaker reception, coffee/tea breaks, lunch on session days, transportation to and from accommodation, and access to all sessions.
In-person daily registration includes access to all conference sessions for the day, coffee/tea breaks, lunch, and access to the conference platform.
Virtual registration includes access to the conference platform, messaging functions, and live and recorded videos of sessions.
Field trips<https://spnhc2025.ku.edu/fieldtrips>, workshops<https://spnhc2025.ku.edu/workshops>, Trivia Night, Banquet, and conference T-shirts are an additional selection and charge. NOTE: If you want to pay for these additional charges using a different payment method, you must add them after paying your initial conference registration costs. NOTE: All field trips (select one only), and some workshops (select a max of one morning and one afternoon or one all day) are concurrent.
In-person and virtual participants can access live-streamed presentations and session recordings through the conference platform. Virtual presenters must submit a pre-recorded video presentation but are encouraged to attend their session to answer questions if their time zone permits. Posters will be presented as physical posters and an optional PDF will be posted on the conference platform to encourage discussion.
Ticket options and prices
* Note: all rates quoted are in US dollars
Not a member of SPNHC? Join today for an extra discount! Join SPNHC<https://spnhc.wildapricot.org/join-us>
IN-PERSON ATTENDANCE - FULL CONFERENCE
SPNHC MEMBER
**Earlybird rate** available until March 31 - $425
Standard member rate, thereafter until April 30 - $525
NON-MEMBER
**Earlybird rate** available until March 31 - $525
Standard rate, thereafter until April 30 - $625
STUDENTS
Member until April 30 - $225
Non-member until April 30 - $300
LOW OR LOWER-MIDDLE-INCOME ECONOMY
Low or lower-middle-income economy in person* until April 30 - $100
*See list of eligible countries here: https://www.tdwg.org/conferences/2024/registration/dev-nations-list/
IN-PERSON ATTENDANCE - DAILY REGISTRATION
Single day ticket - $150
VIRTUAL ATTENDANCE
Standard rate until May 16 - $200
Student rate until May 16 - $100
Low or lower-middle-income economy, virtual* until May 16 - $0
Claiming member discounts
Members of SPNHC can obtain their discount by selecting the appropriate ticket type. Membership status validation will be done manually. If you are unsure of your membership status, please inquire with the SPNHC membership manager at SPNHC<mailto:membership@spnhc.org>.
Cancellations
We hope you will join us at SPNHC 2025 in person and online! However, we recognize that unexpected changes occur. At any time, we encourage in-person delegates unable to travel to switch to a virtual delegate.
Cancellations up to April 30 for in-person attendance: full refund, excluding fees, excursions (booked separately), and t-shirts. Fees retained may include currency, transaction, and exchange fees.
OR if switching to be a virtual delegate then a refund of the difference between the in-person fee paid and virtual attendance excluding fees (as above), excursions (booked separately), and t-shirts.
Cancellations between April 30 and May 10 for in-person attendance: 50% refund, excluding fees, excursions (booked separately), and t-shirts. Retained fees may include currency, transaction, exchange fees, printing, and food services.
OR if switching to be a virtual delegate then a refund of the difference between the in-person fee paid and virtual attendance excluding fees, excursions (booked separately), and t-shirts.
Cancellations after May 10 for in-person attendance: no refund. In-person delegates who are unable to travel at the last minute will be automatically switched to virtual delegates.
Other fees retained will support the subsidies we have offered to students and our colleagues from low and lower-middle-income economies<https://www.tdwg.org/conferences/2024/registration/dev-nations-list/>.
In-person no-shows with no correspondence will not be refunded.
For alterations or cancellations to your registration, field trips, workshops, or other items, please notify the SPNHC Local Organizing Committee via email, spnhc2025@<mailto:spnhc2025@ku.edu>ku.edu<mailto:spnhc2025@ku.edu>.<mailto:spnhc2025@ku.edu>
Substitutions
Substitutions of delegates are allowed at any time before May 10. For substitution of delegates please notify the SPNHC Local Organizing Committee via email, spnhc2025@<mailto:spnhc2025@ku.edu>ku.edu<mailto:spnhc2025@ku.edu>.
SPNHC 2025 Local Organizing Committee
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Andy Bentley
Ichthyology Collection Manager
University of Kansas
Biodiversity Institute
Dyche Hall
1345 Jayhawk Boulevard
Lawrence, KS, 66045-7561
USA
Tel: (785) 864-3863<tel:%28785%29%20864-3863>
Fax: (785) 864-5335<tel:%28785%29%20864-5335>
Email: abentley(a)ku.edu<mailto:abentley@ku.edu>
ORCID: https://orcid.org/0000-0002-3093-1258http://ichthyology.biodiversity.ku.edu<http://ichthyology.biodiversity.ku.edu/>
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*When: Tuesday, March 11th from 3:00pm - 4:00pm Eastern*
See event time in your time zone
<https://www.timeanddate.com/worldclock/fixedtime.html?p1=1440&iso=20250311T…>
.
Add to calendar
<https://www.timeanddate.com/scripts/ics.php?type=utc&p1=1440&iso=20250311T1…>
.
*What: Community help desk for Darwin Core public review*
Are you curious about the current Darwin Core public review period but not
sure how to engage? Meaning to think about it but need time on the calendar
to make it happen? Not certain how to interpret all of the documentation
and discussion? Join us for an informal help desk session dedicated to
orienting new participants and answering questions. We will begin with a
10-minute overview of the TDWG public review process, followed by open
discussion and Q&A. Discover what changes are being suggested, what new
terms are being proposed, and how you can share your thoughts!
How: Register here
<https://us06web.zoom.us/meeting/register/GYBJUs8MTFqxfTHOs6Wabw> – in
advance or last minute – to receive a Zoom link. Feel free to drop in/out
during the hour.
This event will be hosted by:
- @Erica Krimmel - TDWG Regional Representative for North America and
- @Deb Paul - Biodiversity Informatics Liaison/Species File Group, past
TDWG Chair 2021-2022.
Please direct any questions to Erica <ekrimmel(a)gmail.com>.
The abstract submission process is now open for SPNHC 2025, to be held May 27-31 in Lawrence, KS and hosted by the Biodiversity Institute, University of Kansas. More details about the meeting can be found here: https://spnhc2025.ku.edu/. We have had an overwhelming response to our call for symposia/sessions with a diverse array of subjects pertaining to natural history collections proposed. The full list can be viewed on the website here: https://spnhc2025.ku.edu/sessions.
At this time, we invite you to submit abstracts for oral presentations (15 min.), lightning talks (5 min.), and poster presentations. Content may be presented in-person or pre-recorded. We are working on providing the technology to support remote participation for presenters.
Abstract submission will once again be handled through the Oxford Abstracts (OA) platform.
What you need to know
* See the 2025 Submission Guidelines for OA Abstracts: https://spnhc2025.ku.edu/oa-abstract-submission-guidelines. Please read the guidelines thoroughly before beginning your abstract submission and reach out with any questions.
* Examine the list of sessions (https://spnhc2025.ku.edu/sessions) to see which are open to outside abstract submissions and may fit your topic.
* You will be asked to choose a session after you submit your form.
* To submit to a CLOSED session, you must have prior consent of the session’s organizers (listed on the list of sessions).
* If none of the sessions seem to fit your topic, submit it in a contributed session or as a poster.
* Not all submissions for oral presentations may be accepted due to limited capacity. In some cases, presenters may be asked to present a poster.
* When you are ready to start your abstract, follow the Submission Guidelines. We recommend compiling your title, authors, author affiliations, and abstract offline, before starting your submission online. Your submission can be edited at a later date (before the deadline) as long as you click submit before exiting.
* Submitting authors will be contacted by email through OA (SPNHC 2025 <no-reply(a)oxfordabstracts.com<mailto:no-reply@oxfordabstracts.com>>) for provisional acceptance of their abstracts (inclusion in the program is subject to payment of the conference registration fee by the presenter).
* By participating in SPNHC 2025, you agree to abide by the Code of Conduct: https://spnhc2025.ku.edu/codeofconduct
Please send additional questions about abstracts to spnhc2025(a)ku.edu<mailto:spnhc2025@ku.edu>.
* Key dates
* Submission deadline: 3 March 2025
* Review begins: 4 March 2025
* Review ends: 17 March 2025
* Notification to submitter: 24 March 2025
* Registration deadline for authors: to be announced
Given this aggressive timeline we would encourage you to get your abstracts in as soon as possible to secure your spot and allow for comprehensive review.
Looking forward to hosting you in May at the Biodiversity Institute, University of Kansas.
Andrew Bentley
On behalf of the Local Organizing Committee
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Andy Bentley
Ichthyology Collection Manager
University of Kansas
Biodiversity Institute
Dyche Hall
1345 Jayhawk Boulevard
Lawrence, KS, 66045-7561
USA
Tel: (785) 864-3863<tel:%28785%29%20864-3863>
Fax: (785) 864-5335<tel:%28785%29%20864-5335>
Email: abentley(a)ku.edu<mailto:abentley@ku.edu>
ORCID: https://orcid.org/0000-0002-3093-1258http://ichthyology.biodiversity.ku.edu<http://ichthyology.biodiversity.ku.edu/>
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