[tdwg] Call for Tender: TDWG Website Development

Stanley Blum stanblum at gmail.com
Sun Jun 4 08:58:15 CEST 2017

Call for Tender: Website Development
TDWG seek a contract with a motivated and experienced web developer to
revise the TDWG.org website.

TDWG needs a website to communicate and support its outputs and activities.
One that 1) provides a clear overview of what TDWG does, 2) welcomes new
members, and 3) can be easily maintained by its volunteer membership. None
of this is provided effectively by the current website at www.tdwg.org,
which contains over 300 (outdated) pages and relies on a complex and
undocumented set of tools to maintain it. As result of which is a lot of
fragility and the majority of the membership unable to contribute to the
website in fear of breaking things.

Following a review by the TDWG Infrastructure Committee we envisage a new,
simplified system built using a static site generator for the main
components of the site and a sensible adoption of tools to manage
membership and the annual conference registration. The TDWG organization
depends heavily on GitHub services, which we anticipate will serve as a
good repository and editing environment for content pages authored in

We seek a developer to work with us on a contracted basis to undertake this
development and migration. The phases of this process we envisage and the
scope are documented in the *TDWG Website Roadmap*
<http://www.tdwg.org/fileadmin/tdwg/TDWG_Website_Roadmap.pdf> [PDF].

We invite parties to submit expressions of interest to secretariat at tdwg.org
before June 12th 2017. In doing so, please briefly document 1) your vision
for the TDWG site, 2) the process you would propose and 3) provide details
of your rates and availability.  TDWG recognize that the complete scope of
this work is not fully specified and will adjust the priorities within the
budget available. A good working relationship with the contractor is
therefore necessary and knowledge of the existing TDWG processes will be
highly recognized in selecting the successful candidate.
Contract size

   - *€18,000.00* (excluding VAT if applicable)

Contract administration and oversightAdministration

The contract will be administered by the Global Biodiversity Information
Facility Secretariat (GBIFS) or the newly founded TDWG legal entity,
subject to agreement with the selected contractor.
Monitoring responsibility

The TDWG Infrastructure Functional Subcommittee (FS) will be responsible
for overseeing the progression of work and will report back to the TDWG
executive committee. The TDWG Infrastructure FS would also be responsible
for the timely provision of content material to the contractor.
Payment mode

Contract payments will be made by the contract administrator directly to
the contractor pending approval by the TDWG executive committee of the
satisfactory progression of work. And according to the table below
Work ProgressPercentage of contract value released to contractor
0% 25% (initial payment)
25% 40%
50% 55%
75% 70%
100% 100%

Completion date

Delivery of product (as defined below) shall be completed not more than 12
months after the contract signing.
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