From: Bentley, Andrew Charles
Sent: Monday, February 24, 2025 1:34 PM
To: nhcoll-l@mailman.yale.edu <nhcoll-l@mailman.yale.edu>; tdwg@lists.tdwg.org <tdwg@lists.tdwg.org>; IDIGBIO-L@LISTS.UFL.EDU <IDIGBIO-L@LISTS.UFL.EDU>
Subject: SPNHC 2025 registration now open

SPNHC 2025 Annual Meeting

Sustainable Futures: Challenges and Opportunities for Modern Collections

Registration now open

In-person and virtual participation

SPNHC 2025 will be a hybrid conference with in-person and virtual registration options. All participants, including presenters, must register.

In-person registration includes: the Icebreaker reception, coffee/tea breaks, lunch on session days, transportation to and from accommodation, and access to all sessions.

In-person daily registration includes access to all conference sessions for the day, coffee/tea breaks, lunch, and access to the conference platform.

Virtual registration includes access to the conference platform, messaging functions, and live and recorded videos of sessions.

Field trips, workshops, Trivia Night, Banquet, and conference T-shirts are an additional selection and charge. NOTE: If you want to pay for these additional charges using a different payment method, you must add them after paying your initial conference registration costs. NOTE: All field trips (select one only), and some workshops (select a max of one morning and one afternoon or one all day) are concurrent.

In-person and virtual participants can access live-streamed presentations and session recordings through the conference platform. Virtual presenters must submit a pre-recorded video presentation but are encouraged to attend their session to answer questions if their time zone permits. Posters will be presented as physical posters and an optional PDF will be posted on the conference platform to encourage discussion.

Ticket options and prices

* Note: all rates quoted are in US dollars

Not a member of SPNHC? Join today for an extra discount! Join SPNHC

IN-PERSON ATTENDANCE - FULL CONFERENCE

SPNHC MEMBER
**Earlybird rate** available until March 31 - $425
Standard member rate, thereafter until April 30 - $525

NON-MEMBER
**Earlybird rate** available until March 31 - $525
Standard rate, thereafter until April 30 - $625

STUDENTS
Member until April 30 - $225
Non-member until April 30 - $300

LOW OR LOWER-MIDDLE-INCOME ECONOMY
Low or lower-middle-income economy in person* until April 30 - $100

*See list of eligible countries here: https://www.tdwg.org/conferences/2024/registration/dev-nations-list/

IN-PERSON ATTENDANCE - DAILY REGISTRATION
Single day ticket - $150

VIRTUAL ATTENDANCE
Standard rate until May 16 - $200
Student rate until May 16 - $100

Low or lower-middle-income economy, virtual* until May 16 - $0

Claiming member discounts

Members of SPNHC can obtain their discount by selecting the appropriate ticket type. Membership status validation will be done manually. If you are unsure of your membership status, please inquire with the SPNHC membership manager at SPNHC.

Cancellations

We hope you will join us at SPNHC 2025 in person and online! However, we recognize that unexpected changes occur. At any time, we encourage in-person delegates unable to travel to switch to a virtual delegate. 

Cancellations up to April 30 for in-person attendance: full refund, excluding fees, excursions (booked separately), and t-shirts. Fees retained may include currency, transaction, and exchange fees.
OR if switching to be a virtual delegate then a refund of the difference between the in-person fee paid and virtual attendance excluding fees (as above), excursions (booked separately), and t-shirts.

Cancellations between April 30 and May 10 for in-person attendance: 50% refund, excluding fees, excursions (booked separately), and t-shirts. Retained fees may include currency, transaction, exchange fees, printing, and food services.
OR if switching to be a virtual delegate then a refund of the difference between the in-person fee paid and virtual attendance excluding fees, excursions (booked separately), and t-shirts.

Cancellations after May 10 for in-person attendance: no refund.  In-person delegates who are unable to travel at the last minute will be automatically switched to virtual delegates. 
Other fees retained will support the subsidies we have offered to students and our colleagues from low and lower-middle-income economies. 

In-person no-shows with no correspondence will not be refunded.

For alterations or cancellations to your registration, field trips, workshops, or other items, please notify the SPNHC Local Organizing Committee via email, spnhc2025@ku.edu.

Substitutions
Substitutions of delegates are allowed at any time before May 10. For substitution of delegates please notify the SPNHC Local Organizing Committee via email, spnhc2025@ku.edu. 

SPNHC 2025 Local Organizing Committee