- tdwg-mids - lists.tdwg.org

TDWG MIDS Task Group - Ratification process update
by Elspeth Haston 24 Nov '25

24 Nov '25

Dear all We will be postponing the meeting this Thursday (27th November) since it is Thanksgiving Day. We will meet next on Thursday 4th December. We will send round a summary of progress to keep you updated since there have been some more developments with the Geology mapping and implementation. Best wishes Elspeth The Royal Botanic Garden Edinburgh<https://www.rbge.org.uk> is a charity registered in Scotland (No SC007983) | Support Us<https://www.rbge.org.uk/support-us> This notice applies to this email and to any other email subsequently sent by anyone at RBGE and appearing in the same chain of email correspondence. References below to "this email" should be read accordingly. This e-mail and its attachments (if any) are confidential, may be protected by copyright and may be privileged. If you receive this e-mail in error, notify us immediately by reply e-mail, delete it and do not use, disclose or copy it. Unless we expressly say otherwise in this e-mail, this e-mail does not create, form part of, or vary, any contractual or unilateral obligation. No liability is accepted for viruses and it is your responsibility to scan attachments (if any). Where this e-mail is unrelated to the business of RBGE, the opinions expressed within this e-mail are the opinions of the sender and do not necessarily constitute those of RBGE. RBGE emails are filtered and monitored.

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MIDS meeting today - reminder and request for feedback
by Elspeth Haston 06 Nov '25

06 Nov '25

Dear all A reminder for our meeting today at 1500 UTC. See below for the link to the meetings on Thursdays. At our last meeting we revived discussion about the TypeStatus https://github.com/tdwg/mids/issues/26 Please have a look at the discussion in the comment for this issue in GitHub and provide feedback to help us decide on the best option for managing the Type Status in MIDS. It is currently not mapped in DwC. There is not a good way to map it in SSOM without it being required. Our options are: 1. Include it at MIDS2 which will make it very difficult for collections to reach MIDS2 unless they have a value here. 2. Exclude it completely. 3. Include it at MIDS2 and see if we can implement a hack in the mapping to allow a null value to be acceptable. 4. Include is as a recommendation only, not as part of the normative Information Elements. It would be good to get more feedback and discussion from the Task Group. You can add your comments into the GitHub issue or you can come along to the meetings to make your points vocally (these are best) or you can e-mail me directly and I'll add your comments to the GitHub issue. It will be great to hear from you. Best wishes Elspeth -----Original Appointment----- From: Sent: None To: TDWG Minimum Information about a Digital Specimen (MIDS) Task Group Mailing List; Subject: TDWG MIDS Task Group - Ratification process update When: 06 November 2025 15:00-16:00 Europe/London. Where: https://us02web.zoom.us/j/89460818743?pwd=gySuYnBWcbbtTJbl9vXSpyDqaDE0jk.1 Dear all We will be continuing our weekly meetings on Thursdays but will be joined at some of these meetings by members of the expert panel who will be reviewing the documentation. Zoom Meeting https://us02web.zoom.us/j/89460818743?pwd=gySuYnBWcbbtTJbl9vXSpyDqaDE0jk.1 Meeting ID: 894 6081 8743 Passcode: 914802 We now have a fantastic team of people who have agreed to join our expert panel to review MIDS as part of the ratification process. There will not be a meeting on Thursday 23rd October during TDWG at which there will be a few MIDS presentations, including a summary for the TDWG session at the end of the conference. We hope to see you at any meetings that you can join. This should be a super interesting time as we review MIDS as a functioning draft to see how it actually works for the community. Please keep an eye on the GitHub issues as work is being done and contribute where you can. https://github.com/tdwg/mids/issues The website development has been going well - thanks to Ben for all his work - https://tdwg.github.io/mids/index.html You can check on what has been happening in our weekly meeting notes here: https://docs.google.com/document/d/19ET0p6641ZNzNQG4qNs_jje0LokoKJ9Ls5bhFdU… Best wishes Elspeth, Cat & Mathias Co-convenors of the MIDS Task Group Topic: TDWG MIDS Task Group Time: Oct 16, 2025 15:00 London Every 7 days, until Jul 30, 2026, 42 occurrence(s) Please download and import the following iCalendar (.ics) files to your calendar system. Daily: https://us02web.zoom.us/meeting/tZ0pcemgrzMtHtcYadyun0MJ8J42UPHvN6AO/ics?ic… Join Zoom Meeting https://us02web.zoom.us/j/89460818743?pwd=gySuYnBWcbbtTJbl9vXSpyDqaDE0jk.1 Meeting ID: 894 6081 8743 Passcode: 914802 --- [Logo] Dr Elspeth Haston Deputy Herbarium Curator Tel 00 44 (0)131 248 2800 20a Inverleith Row, Edinburgh, EH3 5LR Scotland rbge.org.uk<https://rbge.org.uk/> @emhaston | Google Scholar | https://orcid.org/0000-0001-9144-2848 Search our Herbarium collections online at http://data.rbge.org.uk/herb The Royal Botanic Garden Edinburgh<https://www.rbge.org.uk> is a charity registered in Scotland (No SC007983) | Support Us<https://www.rbge.org.uk/support-us> This notice applies to this email and to any other email subsequently sent by anyone at RBGE and appearing in the same chain of email correspondence. References below to "this email" should be read accordingly. This e-mail and its attachments (if any) are confidential, may be protected by copyright and may be privileged. If you receive this e-mail in error, notify us immediately by reply e-mail, delete it and do not use, disclose or copy it. Unless we expressly say otherwise in this e-mail, this e-mail does not create, form part of, or vary, any contractual or unilateral obligation. No liability is accepted for viruses and it is your responsibility to scan attachments (if any). Where this e-mail is unrelated to the business of RBGE, the opinions expressed within this e-mail are the opinions of the sender and do not necessarily constitute those of RBGE. RBGE emails are filtered and monitored.

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TDWG MIDS - Meeting today
by Elspeth Haston 30 Oct '25

30 Oct '25

Dear all We will have a meeting today at the usual Zoom link. We will be reviewing the changes in the website that Ben has made including the filter option for the mapping - please check them out if you haven't already (https://tdwg.github.io/mids/index.html) We will also be running some datasets through the MIDS calculator - if you want your dataset to be analysed please let us know. Zoom Meeting https://us02web.zoom.us/j/89460818743?pwd=gySuYnBWcbbtTJbl9vXSpyDqaDE0jk.1 Meeting ID: 894 6081 8743 Passcode: 914802 All the best, Elspeth, Cat and Mathias [Logo] Dr Elspeth Haston Deputy Herbarium Curator Tel 00 44 (0)131 248 2800 20a Inverleith Row, Edinburgh, EH3 5LR Scotland rbge.org.uk<https://rbge.org.uk/> @emhaston | Google Scholar | https://orcid.org/0000-0001-9144-2848 Search our Herbarium collections online at http://data.rbge.org.uk/herb The Royal Botanic Garden Edinburgh<https://www.rbge.org.uk> is a charity registered in Scotland (No SC007983) | Support Us<https://www.rbge.org.uk/support-us> This notice applies to this email and to any other email subsequently sent by anyone at RBGE and appearing in the same chain of email correspondence. References below to "this email" should be read accordingly. This e-mail and its attachments (if any) are confidential, may be protected by copyright and may be privileged. If you receive this e-mail in error, notify us immediately by reply e-mail, delete it and do not use, disclose or copy it. Unless we expressly say otherwise in this e-mail, this e-mail does not create, form part of, or vary, any contractual or unilateral obligation. No liability is accepted for viruses and it is your responsibility to scan attachments (if any). Where this e-mail is unrelated to the business of RBGE, the opinions expressed within this e-mail are the opinions of the sender and do not necessarily constitute those of RBGE. RBGE emails are filtered and monitored.

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CHANGE OF ZOOM Meeting Room TODAY
by Elspeth Haston 16 Oct '25

16 Oct '25

Dear all Apologies for the short notice but we will be meeting at this Zoom location today. * ZOOM: https://us02web.zoom.us/j/89321928120?pwd=tc1AG6KqCz5Sv0eca4nvFKF0Df8sja.1<https://www.google.com/url?q=https%3A%2F%2Fus02web.zoom.us%2Fj%2F8932192812…> We will be meeting with some of the Expert Review Panel. Best wishes Elspeth [Logo] Dr Elspeth Haston Deputy Herbarium Curator Tel 00 44 (0)131 248 2800 20a Inverleith Row, Edinburgh, EH3 5LR Scotland rbge.org.uk<https://rbge.org.uk/> @emhaston | Google Scholar | https://orcid.org/0000-0001-9144-2848 Search our Herbarium collections online at http://data.rbge.org.uk/herb The Royal Botanic Garden Edinburgh<https://www.rbge.org.uk/> is a charity registered in Scotland (No SC007983) | Support Us<https://www.rbge.org.uk/support-us> This notice applies to this email and to any other email subsequently sent by anyone at RBGE and appearing in the same chain of email correspondence. References below to "this email" should be read accordingly. This e-mail and its attachments (if any) are confidential, may be protected by copyright and may be privileged. If you receive this e-mail in error, notify us immediately by reply e-mail, delete it and do not use, disclose or copy it. Unless we expressly say otherwise in this e-mail, this e-mail does not create, form part of, or vary, any contractual or unilateral obligation. No liability is accepted for viruses and it is your responsibility to scan attachments (if any). Where this e-mail is unrelated to the business of RBGE, the opinions expressed within this e-mail are the opinions of the sender and do not necessarily constitute those of RBGE. RBGE emails are filtered and monitored.

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TDWG MIDS Task Group - Ratification process update
by Elspeth Haston 13 Oct '25

13 Oct '25

Dear all We will be continuing our weekly meetings on Thursdays but will be joined at some of these meetings by members of the expert panel who will be reviewing the documentation. Zoom Meeting https://us02web.zoom.us/j/89460818743?pwd=gySuYnBWcbbtTJbl9vXSpyDqaDE0jk.1 Meeting ID: 894 6081 8743 Passcode: 914802 We now have a fantastic team of people who have agreed to join our expert panel to review MIDS as part of the ratification process. There will not be a meeting on Thursday 23rd October during TDWG at which there will be a few MIDS presentations, including a summary for the TDWG session at the end of the conference. We hope to see you at any meetings that you can join. This should be a super interesting time as we review MIDS as a functioning draft to see how it actually works for the community. Please keep an eye on the GitHub issues as work is being done and contribute where you can. https://github.com/tdwg/mids/issues The website development has been going well - thanks to Ben for all his work - https://tdwg.github.io/mids/index.html You can check on what has been happening in our weekly meeting notes here: https://docs.google.com/document/d/19ET0p6641ZNzNQG4qNs_jje0LokoKJ9Ls5bhFdU… Best wishes Elspeth, Cat & Mathias Co-convenors of the MIDS Task Group Topic: TDWG MIDS Task Group Time: Oct 16, 2025 15:00 London Every 7 days, until Jul 30, 2026, 42 occurrence(s) Please download and import the following iCalendar (.ics) files to your calendar system. Daily: https://us02web.zoom.us/meeting/tZ0pcemgrzMtHtcYadyun0MJ8J42UPHvN6AO/ics?ic… Join Zoom Meeting https://us02web.zoom.us/j/89460818743?pwd=gySuYnBWcbbtTJbl9vXSpyDqaDE0jk.1 Meeting ID: 894 6081 8743 Passcode: 914802 --- One tap mobile +13863475053,,89460818743#,,,,*914802# US +15074734847,,89460818743#,,,,*914802# US Join instructions https://us02web.zoom.us/meetings/89460818743/invitations?signature=zMmspzhy… Elspeth Haston is inviting you to a scheduled Zoom meeting. Join Zoom Meeting https://us02web.zoom.us/j/89460818743?pwd=gySuYnBWcbbtTJbl9vXSpyDqaDE0jk.1 Meeting ID: 894 6081 8743 Passcode: 914802 --- One tap mobile +13863475053,,89460818743#,,,,*914802# US +15074734847,,89460818743#,,,,*914802# US Join instructions https://us02web.zoom.us/meetings/89460818743/invitations?signature=zMmspzhy… Teams Need help? https://aka.ms/JoinTeamsMeeting?omkt=en-GB Join the meeting now: https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjZjMDEwZTctNmVkZC00… Meeting ID: 317 136 887 585 3 Passcode: Hh6rY9cg Dial in by phone +44 20 7660 8177,,592774350# Find a local number: https://dialin.teams.microsoft.com/b454a8d4-bcaa-403f-ab54-cd79eab20fb4?id=… Phone Conference ID: 592 774 350# For organisers: Meeting options: https://teams.microsoft.com/meetingOptions/?organizerId=aac8835c-59f9-44a3-… <span style="color: #616161">|</span> Reset dial-in PIN: https://dialin.teams.microsoft.com/usp/pstnconferencing The Royal Botanic Garden Edinburgh<https://www.rbge.org.uk> is a charity registered in Scotland (No SC007983) | Support Us<https://www.rbge.org.uk/support-us> This notice applies to this email and to any other email subsequently sent by anyone at RBGE and appearing in the same chain of email correspondence. References below to "this email" should be read accordingly. This e-mail and its attachments (if any) are confidential, may be protected by copyright and may be privileged. If you receive this e-mail in error, notify us immediately by reply e-mail, delete it and do not use, disclose or copy it. Unless we expressly say otherwise in this e-mail, this e-mail does not create, form part of, or vary, any contractual or unilateral obligation. No liability is accepted for viruses and it is your responsibility to scan attachments (if any). Where this e-mail is unrelated to the business of RBGE, the opinions expressed within this e-mail are the opinions of the sender and do not necessarily constitute those of RBGE. RBGE emails are filtered and monitored.

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Thursday 28th August at 14:00 UTC - MIDS approach to missing data
by Elspeth Haston 28 Aug '25

28 Aug '25

Dear all In preparation for the expert review and the subsequent public review we have been focussing on some key areas of the MIDS standard which still had some questions remaining. One of these is the approach taken to handle specimens which have missing data and how these would be scored. We are therefore planning a special focus session of the regular MIDS meetings to be held on Thursday 28th August at 14:00 UTC. There are two main points here which relate to the users of MIDS - in particular, curators/collection managers and researchers. The proposed option in MIDS would enable any specimen to have the potential to reach MIDS3, meaning that a collection manager/curator could aim to have an entire collection digitised to MIDS3. However, researchers may expect all specimens at a certain MIDS levels to have 'informative' data in each required field, rather than an indication that the data are missing. It would therefore need to be made clear that reaching MIDS3 is not a guarantee of the quality of the data in the record, but rather a statement on the level of digitisation that has been carried out. This would be in alignment with the view that MIDS is not a measure of quality but of data presence or absence. Option 1 These specimens would reach MIDS3 if values were entered for missing data which do not match any proposed excluded values. Option 2 These specimens could potentially never achieve MIDS3 if the data were not available on the specimen label or associated literature. The proposed management of missing data in MIDS is presented below. Handling of unknown and incomplete data Best practice dictates that wherever possible data should not be published with empty field values as this is misleading for both human users and machines. There are many reasons why data can be missing, unknown, incomplete or explicitly withheld (Groom 2019) and various tactics have been used in the past to deal with such situations. However, with the increasing use of machines to interpret and act upon data, more consistent practices should be promoted. Entering values to provide information relating to the unknown or incomplete data available enables curators and researchers to make decisions about the relevant records. For curators and collection managers, knowing why the data are unknown may help the digitisation process, potentially indicating a different workflow from basic transcription. For researchers, it can help in highlighting records that need additional research to determine an unknown value or that may not be possible to include in a desired analysis. Unknown values for data information elements If information is missing or incomplete in the specimen record for any field mapped to a MIDS information element then it is recommended to enter one of the terms for missing data values proposed by Groom et al. (2019) (Table 5). For calculating the MIDS level, it would be possible to exclude some values as having insufficient non-null values. For example: "unknown", "unknown:undigitised", "known:undigitised", "NULL", whitespace only. There will be some questions that will need to be considered, and one of the largest of these relates to the translation of insufficient non-null values into different languages. In addition, some systems may not allow empty fields and an enforced missing data value would be automatically entered. In this case, the default value could be flagged for exclusion. We have a GitHub Discussion for everyone to participate even if you can't join the meeting. https://github.com/tdwg/mids/discussions/159 There is also a Googledoc for people to add comments and notes here: https://docs.google.com/document/d/1Wlku5hoKLrFKWq9dL29D_cChB9PWw_fzQBJNwv5… With best wishes Elspeth and Cat MIDS Task Group Convenors [Logo] Dr Elspeth Haston Deputy Herbarium Curator Tel 00 44 (0)131 248 2800 20a Inverleith Row, Edinburgh, EH3 5LR Scotland rbge.org.uk<https://rbge.org.uk/> @emhaston | Google Scholar | https://orcid.org/0000-0001-9144-2848 Search our Herbarium collections online at http://data.rbge.org.uk/herb The Royal Botanic Garden Edinburgh<https://www.rbge.org.uk> is a charity registered in Scotland (No SC007983) | Support Us<https://www.rbge.org.uk/support-us> This notice applies to this email and to any other email subsequently sent by anyone at RBGE and appearing in the same chain of email correspondence. References below to "this email" should be read accordingly. This e-mail and its attachments (if any) are confidential, may be protected by copyright and may be privileged. If you receive this e-mail in error, notify us immediately by reply e-mail, delete it and do not use, disclose or copy it. Unless we expressly say otherwise in this e-mail, this e-mail does not create, form part of, or vary, any contractual or unilateral obligation. No liability is accepted for viruses and it is your responsibility to scan attachments (if any). Where this e-mail is unrelated to the business of RBGE, the opinions expressed within this e-mail are the opinions of the sender and do not necessarily constitute those of RBGE. RBGE emails are filtered and monitored.

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TDWG MIDS Working Group update
by Elspeth Haston 19 Jun '25

19 Jun '25

Dear MIDS community Thanks to a huge amount of work undertaken by many people over the years, we can all actively move forwards with the ratification process. It feels as if this is where we can all relax and take a step back, but in fact this process will almost certainly mean quite a bit of input will be needed over the next few months to make sure we reach the public review in good time with a really strong result. Firstly, the group had a very successful meeting with Sharon Grant, who has agreed to be the Review Manager for the ratification process. The panel of expert reviewers will be selected and invited in the coming weeks. There is likely to be a process in which there will be regular meetings with the reviewers with the aim to complete work they identify before the subsequent meeting. The MIDS website should contain everything needed for the expert and public review and it's looking good https://tdwg.github.io/mids/index.html There is currently some work being done to clarify which parts of MIDS and the website will be normative (content that is definitive and authoritative and require formal processes to change) and non-normative (content that is informative and can be changed more easily). The current thinking that the detailed mapping will not be normative which will make updating this to include new Darwin Core Extensions an easier process. There was a risk identified for the documents held in the Google folder, including the rolling meeting notes, so I have moved these into my own Google drive until a more formal place can be found for them. Everyone should be able to view the files here https://drive.google.com/drive/u/0/folders/1xEof1yB_Cm1-HWGPKCnyLD9huB4dKMVV. Please request edit access if you don't currently have it. The aim is to start the review process with a relatively clean GitHub issues stack so there is a job to go through these to resolve and close them where possible. There are some issues that are labelled as "for review" and "help wanted" that are good options for everyone to look at. This is an exciting time for MIDS and great to see it all coming together in this way. The meetings will continue to be weekly over the summer. Lots of people will be taking holidays over this time but hopefully we will still be able to keep the progress going. Please join the meetings when you can Thursdays 14:00 UTC https://us02web.zoom.us/j/89321928120?pwd=tc1AG6KqCz5Sv0eca4nvFKF0Df8sja.1 Meeting ID: 893 2192 8120 Passcode: 459138 or follow from the meeting notes here https://docs.google.com/document/d/19ET0p6641ZNzNQG4qNs_jje0LokoKJ9Ls5bhFdU… or check the GitHub issues here https://github.com/tdwg/mids/issues Elspeth and Cat TDWG MIDS WG Convenors [Logo] Dr Elspeth Haston Deputy Herbarium Curator Tel 00 44 (0)131 248 2800 20a Inverleith Row, Edinburgh, EH3 5LR Scotland rbge.org.uk<https://rbge.org.uk/> @emhaston | Google Scholar | https://orcid.org/0000-0001-9144-2848 Search our Herbarium collections online at http://data.rbge.org.uk/herb The Royal Botanic Garden Edinburgh<https://www.rbge.org.uk> is a charity registered in Scotland (No SC007983) | Support Us<https://www.rbge.org.uk/support-us> This notice applies to this email and to any other email subsequently sent by anyone at RBGE and appearing in the same chain of email correspondence. References below to "this email" should be read accordingly. This e-mail and its attachments (if any) are confidential, may be protected by copyright and may be privileged. If you receive this e-mail in error, notify us immediately by reply e-mail, delete it and do not use, disclose or copy it. Unless we expressly say otherwise in this e-mail, this e-mail does not create, form part of, or vary, any contractual or unilateral obligation. No liability is accepted for viruses and it is your responsibility to scan attachments (if any). Where this e-mail is unrelated to the business of RBGE, the opinions expressed within this e-mail are the opinions of the sender and do not necessarily constitute those of RBGE. RBGE emails are filtered and monitored.

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Thursday 22nd Meeting cancelled
by Elspeth Haston 21 May '25

21 May '25

Dear all Apologies for the short notice but we will not be meeting tomorrow, Thursday 22nd. We will meet again on Thursday 29th. Just a reminder for those who would like to be included as an author on the Living Data presentation, the deadline has been extended and we will be submitting the abstract by the 25th May. The link to add any comments and your name as a co-author is here: https://docs.google.com/document/d/1aZmz4tVahZ4LwkXnMmh8EQH9MdbZ5kXZeH50PFg…. This will be presenting the results of all our work to date so it would be great to include as many people as possible. So many of you have contributed so much over the years! Best wishes Elspeth [Logo] Dr Elspeth Haston Deputy Herbarium Curator Tel 00 44 (0)131 248 2800 20a Inverleith Row, Edinburgh, EH3 5LR Scotland rbge.org.uk<https://rbge.org.uk/> @emhaston | Google Scholar | https://orcid.org/0000-0001-9144-2848 Search our Herbarium collections online at http://data.rbge.org.uk/herb The Royal Botanic Garden Edinburgh<https://www.rbge.org.uk> is a charity registered in Scotland (No SC007983) | Support Us<https://www.rbge.org.uk/support-us> This notice applies to this email and to any other email subsequently sent by anyone at RBGE and appearing in the same chain of email correspondence. References below to "this email" should be read accordingly. This e-mail and its attachments (if any) are confidential, may be protected by copyright and may be privileged. If you receive this e-mail in error, notify us immediately by reply e-mail, delete it and do not use, disclose or copy it. Unless we expressly say otherwise in this e-mail, this e-mail does not create, form part of, or vary, any contractual or unilateral obligation. No liability is accepted for viruses and it is your responsibility to scan attachments (if any). Where this e-mail is unrelated to the business of RBGE, the opinions expressed within this e-mail are the opinions of the sender and do not necessarily constitute those of RBGE. RBGE emails are filtered and monitored.

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Cancelled: TDWG MIDS Task Group
by Elspeth Haston 21 May '25

21 May '25

Apologies for any duplication in sending this invitation through. Elspeth Haston is inviting you to a scheduled Zoom meeting. Join Zoom Meeting https://us02web.zoom.us/j/89321928120?pwd=tc1AG6KqCz5Sv0eca4nvFKF0Df8sja.1 Meeting ID: 893 2192 8120 Passcode: 459138 --- One tap mobile +13017158592,,89321928120#,,,,*459138# US (Washington DC) +13052241968,,89321928120#,,,,*459138# US --- Dial by your location * +1 301 715 8592 US (Washington DC) * +1 305 224 1968 US * +1 309 205 3325 US * +1 312 626 6799 US (Chicago) * +1 346 248 7799 US (Houston) * +1 360 209 5623 US * +1 386 347 5053 US * +1 507 473 4847 US * +1 564 217 2000 US * +1 646 931 3860 US * +1 669 444 9171 US * +1 669 900 6833 US (San Jose) * +1 689 278 1000 US * +1 719 359 4580 US * +1 929 205 6099 US (New York) * +1 253 205 0468 US * +1 253 215 8782 US (Tacoma) Meeting ID: 893 2192 8120 Passcode: 459138 Find your local number: https://us02web.zoom.us/u/knnx5ANWd The Royal Botanic Garden Edinburgh<https://www.rbge.org.uk> is a charity registered in Scotland (No SC007983) | Support Us<https://www.rbge.org.uk/support-us> This notice applies to this email and to any other email subsequently sent by anyone at RBGE and appearing in the same chain of email correspondence. References below to "this email" should be read accordingly. This e-mail and its attachments (if any) are confidential, may be protected by copyright and may be privileged. If you receive this e-mail in error, notify us immediately by reply e-mail, delete it and do not use, disclose or copy it. Unless we expressly say otherwise in this e-mail, this e-mail does not create, form part of, or vary, any contractual or unilateral obligation. No liability is accepted for viruses and it is your responsibility to scan attachments (if any). Where this e-mail is unrelated to the business of RBGE, the opinions expressed within this e-mail are the opinions of the sender and do not necessarily constitute those of RBGE. RBGE emails are filtered and monitored.

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FW: Living Data 2025 - deadlines extended; Proposed changes to Audiovisual Core
by Elspeth Haston 19 May '25

19 May '25

Dear all The deadline for the abstract has been extended until the 25th May. A reminder that if anyone would like to include their name as an author please go to the abstract document here https://docs.google.com/document/d/1aZmz4tVahZ4LwkXnMmh8EQH9MdbZ5kXZeH50PFg… Best regards Elspeth From: TDWG Secretariat <secretariat(a)tdwg.org> Sent: 19 May 2025 19:36 To: Elspeth Haston <ehaston(a)rbge.org.uk> Subject: Living Data 2025 - deadlines extended; Proposed changes to Audiovisual Core View this email in your browser<https://mailchi.mp/tdwg.org/living-data-2025-deadlines-extended-proposed-ch…> [https://mcusercontent.com/50f3cc44307841383062ca0d6/images/923880a1-aac2-3c…] New deadline: Abstract submissions for Living Data 2025<https://tdwg.us9.list-manage.com/track/click?u=50f3cc44307841383062ca0d6&id…> are extended until 25 May 2025 Abstract submissions are being accepted for oral presentations, lightning talks or posters and must be aligned to one of the accepted sessions<https://tdwg.us9.list-manage.com/track/click?u=50f3cc44307841383062ca0d6&id…>. Abstract submission requirements: * Title: Maximum 20 words * Abstract: Maximum 300 words * Presentation types: Oral, lightning talk, or poster * Session: Choose from an available session * Authors: Include all contributing authors and their affiliations. New abstract submission deadline: 25 May 2025, 23:59 (UTC-5). Don't miss your opportunity to connect with biodiversity researchers, scientists, practitioners and experts from across the world at Living Data 2025!<https://tdwg.us9.list-manage.com/track/click?u=50f3cc44307841383062ca0d6&id…> Join TDWG, GBIF, OBIS, GEO BON and Instituto Humboldt in Bogotá, Colombia from 21 to 24 October 2025! Submit your abstract<https://tdwg.us9.list-manage.com/track/click?u=50f3cc44307841383062ca0d6&id…> Early bird registration deadline extended Early in-person and virtual registration for Living Data 2025 is now available until 1 July 2025, 23:59 (UTC-5). All attendees, session organizers, and presenters (both virtual and in-person) must be registered to participate in Living Data 2025. Discounted registration fees are available for participants from Global South countries. Learn more to see if your country qualifies for reduced rates. Registration information<https://tdwg.us9.list-manage.com/track/click?u=50f3cc44307841383062ca0d6&id…> ________________________________ [https://mcusercontent.com/50f3cc44307841383062ca0d6/images/dd03da1b-0d8a-36…] Public review opened for new and changed terms of the Audiovisual Core, TDWG's standard for biodiversity-related images. TDWG's Audiovisual Core Maintenance Group<https://tdwg.us9.list-manage.com/track/click?u=50f3cc44307841383062ca0d6&id…> would like to announce the start of the public review of proposed additions to the standard. The public comment period will remain open through at least 17 June, 2025. The additions are documented as GitHub issues with the tag "public comment" and can be accessed here<https://tdwg.us9.list-manage.com/track/click?u=50f3cc44307841383062ca0d6&id…>. In summary, the proposed changes are: * Adding the terms ac:filterLowPass and ac:filterHighPass for bioaocustic recordings. * Adding the term ac:Digital3DResource to allow for 3D representations within Audiovisual Core in anticipation of the final proposals of the 3D Task Group. * Proposal to create a controlled vocabulary for content description. * Proposal to add ac:commentDate. [Twitter]<https://tdwg.us9.list-manage.com/track/click?u=50f3cc44307841383062ca0d6&id…> [Facebook]<https://tdwg.us9.list-manage.com/track/click?u=50f3cc44307841383062ca0d6&id…> [Website]<https://tdwg.us9.list-manage.com/track/click?u=50f3cc44307841383062ca0d6&id…> Copyright © 2025 Biodiversity Information Standards (TDWG), All rights reserved. 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