[tdwg] Fwd: PSA: Position Available at Harbor Branch Oceanographic: Research Collections Manager

Anne Thessen annethessen at gmail.com
Tue Sep 18 22:02:15 UTC 2018

Thought this might be of interest to the TDWG community.

-------- Forwarded Message --------
Subject: 	PSA: Position Available at Harbor Branch Oceanographic: 
Research Collections Manager
Date: 	Tue, 18 Sep 2018 21:54:14 +0000
From: 	Dennis Hanisak via PSA <psa at lists.spu.edu>
Reply-To: 	Dennis Hanisak <dhanisak at fau.edu>
To: 	psa at lists.spu.edu <psa at lists.spu.edu>


Here is an opportunity for someone who is interested in managing a 
unique collection of specimens, many of them sampled from deeper waters 
with our research submersibles.  While the majority of the collections 
are animals, there are about 7,000 macroalgal specimens catalogued (and 
may more waiting), so I thought I would send this out to the 
phycological realm for consideration.

And feel free to distribute to you non-algal colleagues, too!



*Florida Atlantic University*

*Harbor Branch Oceanographic*

*Ft. Pierce, FL*


*Research Collections Manager: REQ04453*


*Position Summary: ***

Harbor Branch Oceanographic Institute is seeking a Research Collections 

The Research Collections Manager is responsible for the development, 
management, and care of specimen-based collections at Harbor Branch 
Oceanographic Institute, including, but not limited to, the Harbor 
Branch Oceanographic Museum (HBOM) and the Marine Biotechnology 
Reference Collection (MBRC). Responsible for ensuring the proper 
storage, care and preservation of biological and geological samples held 
by HBOI. Primary responsibilities are management and oversight of daily 
operations, curation, and research activities of the HBOM and MBRC.

*Summary of Responsibilities:*

  * Works with HBOI collection curators to help set collections policy,
    goals, and guidelines.
  * Assigns accession numbers, compiles accession records, classifies,
    and physically numbers museum specimens.  This will initially
    involve bar-code labelling the MBRC collections.
  * Performs data entry, including annotation of videos related to
    specimen collections.
  * Manages and assures accuracy, security, and retrievability of
    collection databases.
  * Conducts regular inventories of collections and performs
    reconciliation with databases. This will initially involve review
    and revision of specimen-based collection databases, including the
    HBOM and MBRC, and involve manual comparison of field notes and
    other documentation with existing databases.
  * Performs routine curation of specimens.
  * Manages, orders supplies for, and upgrades storage, maintenance,
    care, and preventive conservation of collections.
  * Works with the collection curators regarding possible deaccessions
    and manages documentation and disposal according to collections policy.
  * Manages collection-related budget in consultation with supervisor.
  * Assists with development of proposals for collections use,
    management and care.
  * Oversees development, maintenance, security, and upgrades of
    collections database.
  * Provides limited access to collections in response to requests for
    loans, research, and specimen information, consistent with HBOI
    collections policies.
  * Retrieves and prepares specimens for research, education, outreach,
    and other museum needs.
  * Handles arrangements, condition reporting, packing, shipping, and
    insurance for both incoming and outgoing loans and assures that
    sample shipments are in compliance with hazardous materials and
    CITES requirements.
  *   Trains and oversees part-time and volunteer personnel in clerical
    work, collection duties, and collections care.
  * Assists faculty, students, staff, and collaborators with questions
    on identification of specimens.
  * Responds to collection-related inquiries, surveys, etc., from
    museums, researchers, and students.
  * Tracks publication citations of collections and provides data as
  * Presents information on collection-related topics as needed.
  * Evaluates current practices, stays current with professional
    standards, and develops new practices in collections management and
    care in order to develop multiple access systems, meet the needs of
    a diverse audience, make use of changing technology, address legal
    issues of collections, and plan for changing needs of staff and the
  * Ensures research and facility compliance with all institutional and
    occupational requirements.
  * Develops reports for the collection curators, HBOI, Division of
    Research or others as needed.
  * Oversees issues of intellectual property and rights which pertain to
  * Performs other duties as assigned.



*Minimum Qualifications:***

  * Master’s degree in biology or a related field from an accredited
    institution; or a Bachelor’s degree in biology or a related field
    from an accredited institution and at least two years of applicable
    experience in a museum, including work with collections required.
  * Prior experience working in a biological specimen museum preferred.
  * Working knowledge of principles, and practices of collections
    management, care, documentation, and classifications required.
  * Experience with Microsoft Office software (Word, Excel, Powerpoint)
    and general office equipment required.
  * Skilled in use of Microsoft Office Access database and WoRMS required.
  * Working knowledge of collections conservation required.
  * Ability to work in a team-oriented environment and ability to
    establish and maintain effective working relationships with
    volunteers, assistants, supervisor, and the public required.
  * Ability to communicate effectively, verbally and in writing required.
  * Skilled in use of ArcGIS preferred.
  * Ability to travel between office location and on-site collections
    locations required.
  * A valid driver’s license is required.

*To Apply*

To be considered, you must apply on the FAU Career site, 

*Special Instructions to Applicant: ***

Final candidate will be required to have official, sealed transcripts 
and original NACES evaluation, if applicable, sent from their 
educational institution to Human Resources prior to the start of 

Successful completion of a background check, which may include a motor 
vehicle check, credit check, fingerprinting or additional screening, is 
required for the selected candidate prior to the start date.

FAU is an equal opportunity/affirmative action institution and all 
qualified applicants will receive consideration for employment without 
regard to race, color, religion, sex, sexual orientation, gender 
identity, national origin, disability status, protected veterans’ status 
or any other characteristic protected by law. Individuals with 
disabilities requiring accommodation, please call 561-297-6057, TTY/TDD 711.

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